Sought position: Assistant commercial / sales assistant Ref ID: n°34889 Town: Puteaux Country : France Contract type: Long term contract Contract start date : Septembre 2018 Salary: 2000 - 2100 euros brut mensuel Experience: entry level Job status: Employee Job category: Sales / Event Online since 2018/07/18 This job position is still available for the week of 2018-07-23
Luxury Hotels International of France is looking for...
Assistant commercial / sales assistant (M/F)
Start Your Journey With UsThe sales assistant supports the sales team in all tasks for the 14 Hotels participating in the Paris Sales Cluster. Prepares customer contracts in a highly accurate and efficient manner. Ensures business is turned over properly and in a timely fashion for proper service delivery in accordance with brand standards. Enters turned down and enquiry only leads, to ensure accurate capture of all enquiries. Involve in the follow-up of certain booking in order to support the sales executive. Major Responsibilities
• Support the Managers and Sales Team in Opera and Opera SFA Data Entry of Groups & Conference requests :
Respect Marriott standard for Data Entry Opera (Room Grid ,Category of guestrooms, Snapshot, Event agenda ,Market Segment , Shoulder Dates , Acticity Set UP ) Enter all turndown bookings
• Support the Sales Team in preparing customer Proposal and Contract’s: Customize Opera Offers Customize Opera contract’s Customize Deposit and Proforma invoices
• Support the Sales Team in the Sales Process
Handling of group requests under the supervision and on behalf of the Sales Manager Qualify Group requests under the supervision and behalf of the Sales Manager Ability to understand different strategy and to cross sell from one property to the other Handling clients phone calls on behalf of the Sales Manager Handling of customer files during the absence of a Sales Executive
• Other Ability to participate to different tasks specific to our environment to show his interest for his future evolution, as study of the balance score card, variation, Month end report…etc.. Handle Internal Phone Support Admin Assistant Cluster Email address ( Groups and Events ) Reporting Support (Daily activity reports, Month end reporting , Group review reporting ) Analyze the turndown and the lost bookings
A/ Experience • Relevant, proven strength within an administrative environment • Experiences or studies in hotel business • French and English speaking and writing B/ Education or Certification • High School Diploma or equivalent required.
C/ Personal requirement • Cooperation, human relations, team spirit • Enthusiasm, motivation, judgment • Care of company, properties, appearance • Self – improvement efforts, patience, punctuality, initiative, resourcefulness • Professional involvement on the regular basis • Act confidentially • Detail oriented • Sense of urgency and priority • Ethical and moral behavior Skills and Knowledge
Strong organization skills Good attention to detail Strong communication skills (verbal, listening, writing) Solid knowledge about the hotels standards and services in order to enter the proposal correctly and then support the team more efficiently Knowledge of group and conference business Knowledge of contractual agreements and legal implications Knowledge about Marriott Sales programs Knowledge of operations and associated challenges for all brands Effective decision making skills Ability to influence others Strong problem-solving skills Ability to use standard software applications and hotel systems including OPERA and Outlook Good analytical skills Strong customer and associate relation skills Ability to develop and maintain relationships e.g., associates, customers, vendors Other Performs other duties as assigned to meet business needs, demonstrating a flexible, adaptable nature Knowledge about Operas Sales &Catering and reports Knowledge about world, excel and Power Point
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